The Villages at Pebble Brook

The Villages at Pebblebrook Homeowners Association

Frequently Asked Questions

Answers to some common questions follow:

  1. Who built this development and when?

  2. What is The Villages at Pebblebrook Homeowners Association (VAPB HOA)?
  3. What is the VAPB HOA's official address?
  4. What do homeowners' dues cover?
  5. What happens if residents don't pay their dues?
  6. What documents govern the operation of the development and the VAPB HOA?
  7. When do residents need to seek approval to make changes to their properties?
  8. What is the process for getting approval?
  9. What happens if residents make changes without approval?
  10. What is the trash removal schedule?
  11. Why do we have a Board of Directors?
  12. How is the Board elected? How often?
  13. Why do we operate with volunteers rather than using a professional management group?
  14. What committees are there, and what do they do?
  15. Is there a directory of residents?
  16. How often is the newsletter published?
  17. How is it distributed?
  18. What are the policies for getting items in the newsletter?
  19. How do I place an ad in the Newsletter?
  20. Who are the current members of the Board of Directors?
  21. How do I join a committee?
  22. Mail from VAPB HOA has my name spelled wrong, etc.
  23. What are the Amenities and Boulevard Associations responsibilities?

Answers:

  1. Who built this development and when?
    Estridge Companies between 1992, when the development was platted, and late 1997, when closings were held for the last homes in the final section.

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  2. What is the Villages at Pebblebrook Homeowners Association (VAPB HOA)?
    This is the legal entity that is responsible for community management issues.

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  3. What is the VAPB HOAs official address?
    The business address of the Villages at Pebblebrook Homeowners Association is:
    The Villages at Pebblebrook Homeowners Association
    P. O. Box 1033
    Westfield, IN  46074

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  4. What do homeowners' dues cover?
    Homeowners' annual dues cover:
    • Landscaping of the common areas (30% of the HOA Expense Budget)
    • Maintenance of the Moontown entrance
    • Postage and copy expense for newsletters, election materials, assessment notices and other official business
    • Insurance and taxes
    • Professional services such as legal and accounting
    • Miscellaneous maintence and supply expense
    • The largest percentage (approximately 60%) of the dues are actually transferred to the Amenities and Boulevard Associations to fund their expenses.

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  5. What happens if residents don't pay their dues?
    Dues are payable by February 15th of the year that they cover.  After March 15th, residents who have not yet paid their dues will receive a notice that they are delinquent in payment and interest will be charged from the due date of February 15th.  After March 30th a final notice will be sent by certified mail.  If the dues are not received or arrangements for payment are not made by April 15th a lien will be filed against the property with Hamilton County Recorders Office. Properties cannot be sold until the lien is cleared. To clear the lien, residents must pay all back dues and interest.

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  6. What documents govern the operation of the development and the VAPB HOA?
    There are three important sets of documents of which all residents should have copies:

    1. The Bylaws

    2. The Declaration of Covenants, Conditions, and Restrictions

    3. The Plat Covenant and Restrictions.

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  7. When do residents need to seek approval to make changes to their properties?
    Approval for any significant change, including major landscaping projects, needs to be granted by the Architectural Control Committee. If you are in doubt about whether a change is "significant," contact a member of the Architectural Control Committee to check it out.

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  8. What is the process for getting approval?
    The Architectural Control Committee has developed the following guidelines to help residents in their efforts to gain approval for the changes they want to make to their properties:
    1. Please put your request in writing (a form is available, see IMPORTANT DOCUMENTS), in addition to providing whatever supporting materials (blueprints, etc.) are needed to illustrate it. Please include all the relevant information: your name and address, contact information including home and work phone numbers, and a short written description of the work you have in mind.
    2. Please do not submit original blueprints or drawings you will need in order for the work to be done. The committee cannot return the materials you submit. The blueprint or other graphic representation must be filed with your request so that the committee has a record of what has been approved for future reference. Submit a copy or duplicate instead.
    3. Send your requests and supporting materials to The Villages at Pebblebrook Homeowners Association, P. O. Box 1033, Westfield, IN 46074

    If you have questions about the process, please contact Architectural Control Committee.  Current members of the committee are listed in the most recent newsletter.

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  9. What happens if residents make changes without approval?
    They will be asked to get the approval retroactively and, if their changes are not approved, they may be legally obligated to have the changes removed or reversed.

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  10. What is the trash removal schedule?
    Our trash is collected every Wednesday by the City of Noblesville. This is subject to changes during holidays.  You can get more information on the City's website at www.cityofnoblesville.org.

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  11. Why do we have a Board of Directors?
    The Board of Directors acts on behalf of the residents to manage the legal entity that is known as The Villages of Pebblebrook Homeowners Association, Inc.

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  12. How is the Board elected? How often?
    The Board is elected annually at the Annual Meeting, held in October and announced to residents in a writing prior to the meeting.

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  13. Why do we operate with volunteers rather than using a professional management group?
    We save thousands of dollars annually and determine our own destiny.

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  14. What committees are there and what do they do?
    Architectural Control: Approval of exterior changes to properties
    Beautification: Responsible for neighborhood beautification

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  15. Is there a directory of residents?
    No – Due to privacy concerns our HOA no longer publishes a directory of residents.

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  16. How often is the newsletter published?
    At least once a quarter.

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  17. How is it distributed?
    Via email to most residents and it is posted on this website. Our secretary hand delivers to residents who do not use email.

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  18. What are the policies for getting items in the newsletter?
    Please see the most recent newsletter for policies on submitting information.

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  19. How do I place a ad in the newsletter?
    Any homeowner in "good standing" (current with all dues) may place advertisements in the Village Voice. For rate information contact Christine Early, Editor of the newsletter at 317.773.7921, or email her at the e-mail address in the newsletter.

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  20. Who are the current members of the Board of Directors?
    The Board members are listed on this webpage..

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  21. How do I join a committee?
    Contact a board member in order to volunteer your services.

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  22. Mail from VAPB HOA has my name spelled wrong/has the previous owners' names/includes a person who no longer lives at this address. How do I change it?
    The members' database is maintained by the Treasurer; please route your changes to the current Treasurer which can be found in the most recent newsletter or by following this link Board of Directors.

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  23. What are the Amenities and Boulevard Associations responsibilities?
    Please see the Resident's Handbook for an explanation. If you don't have a copy of the Handbook, please contact the HOA Secretary

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Documents

Village Voice Newsletter

HOA Meeting Minutes

Upcoming Events

HOA Documents

Contacts

Liz Tate
President (president@pbhoa.net)
Contact

Terry Padgett
Vice President (vp@pbhoa.net)
Contact

Pending
Treasurer (treasurer@pbhoa.net)
Contact

Allen Benson
Secretary (secretary@pbhoa.net)
Contact

Christine Earley
The Village Voice-Editor (marketingadworks@comcast.net)
Contact